Event planning software for conference teams

Save hundreds of hours of manual work. One dashboard for your people, program, communications and day-of operations.

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One shared view of the work

Manage tickets, guests, speakers, sponsors, partners, volunteers and vendors without maintaining a separate spreadsheet for each group.

Stop repeating the same send

Target Blasts by stakeholder category or ticket type. Optional auto-send gives future matching recipients the same message.

A crew with clear assignments

Set volunteer shifts, roles, task owners and deadlines. Each volunteer has an individual schedule, with a live onsite logistics plan for the event.

Keep the program connected

Link speakers to sessions and manage multi-day rooms and schedules. Publish an up-to-date public agenda with attendee favorites.

Guest questions in their own inbox

Q&A answers from your event information and FAQ, and replies on your behalf — in the app inbox or your own inbox. It remains separate from the agenda and Lounge.

Networking that does not get lost

The Lounge is your event community: attendee recommendations, contact exchange, DMs, meet-ups and automatic follow-ups.

How it works in Evion

  1. Create the event and invite your organizing team.
  2. Bring speakers, guests, sponsors, volunteers and vendors into their own workflows.
  3. Assign work, build the agenda and prepare targeted communications.
  4. Use check-in, individual volunteer schedules and live logistics on the day.

Questions

How is conference planning software different from a task list?

A task list tracks work. Conference planning software connects that work to guests, tickets, speakers, sponsors, agenda and onsite roles. Evion brings those event-specific workflows into one workspace.

Which repetitive tasks can Evion reduce?

Sponsor and speaker research, individual outreach preparation, repeated group emails, volunteer schedules, guest answers and networking follow-ups. The time saved depends on the event and the workflows you use.

Are volunteers and vendors separate?

Yes. Volunteers have applications, shifts and assignments. Vendors have sourcing, quote requests and comparisons. Partners, sponsors, agenda, Q&A and Lounge also remain distinct workflows.

Where can I see the software in use?

Visit the Product page for expandable screenshots of the dashboard and each workflow, including volunteer assignments and live logistics. Visit Pricing to start an Evion Pro trial.